Buyer's Guide for Top Leave Management Software

Found our list of Leave Management Software helpful? We’re here to help you make the right choice and automate your business processes. Let’s discover some of the essential factors that you must consider to make a smarter decision!

Buyers Guide Content

  1. What is Leave Management Software?
  2. Leave management System Integrated with basic modules
  3. Online Leave Management System
  4. Modules of Leave Management Software
  5. Leave Management Software Features
  6. Who Needs Leave Management Software?
  7. Importance of Leave Management Software
  8. Advantages of Leave Management System

What is Leave Management Software?

Leave management software is a system application that is designed to manage employee leaves and attendance, leave balance, hr leave policies, and holiday calendar lists. The modern leave attendance management system comes in the form of a web-based application that can run on any operating device. It also enables employees to apply and keep tabs on the number of leaves taken by them.

Leave management System Integrated with basic modules

Online Leave Management System

An online Leave management system is also known as the cloud-based leave management software. With this software, employees can apply for leaves from their work desk or home. It helps to refer to a system through which the company HR management can accurately allocate, track, approve or reject leaves.

Modules of Leave Management Software

Leave Application System

An essential module of the leave management system, it allows employers to easily process employee leave requests with it. You can integrate your company’s holiday calendar and leave policies seamlessly with the employee monitoring solutions to better support and monitor employee time off. Moreover, you can design myriad types of leaves such as vacation leave, sick leave, maternity leave, paternity leave, childcare leave, etc. Furthermore, you can configure rules with respect to the regulation of these leaves in adherence to company and state policies.


You can generate multiple reports with a graphical representation of leaves, holidays, weekends, and statuses. With employee tracking software, you can plan, manage and track employee availability. It also helps in the seamless integration with payroll, among other processes. You can also generate predefined and ad hoc reports based on employee leave data. For instance, leave reports related to the leave availed, leave encashment, negative leave balance, year-wise summary report, day-wise leave transaction report, and leave transaction report to name a few.

Leave Policy Definition

Under this module, multiple types of leaves are defined and configured such as personal leave, sick leave, casual leave, maternity leave, etc. You can define and enforce a different set of rules for different classes of employees (trainees, technicians, managers, branch managers, senior managers, regional heads, etc.) In addition, you can determine policies regarding clubbing of leaves based on location and the number of years served. Moreover, you can manage employee leaves based on the date of their joining.

Holidays and Restricted Holidays

You can design multiple holiday lists based on location, department and process within your organization by travel management software. For example, companies give holidays on the occasion of Onam and Pongal in South India. Similarly, Durga Puja is a huge festival in West Bengal & Bihar. Plus, you can also specify the restricted and official holidays, so that your employees can plan and choose the leaves they want to take.

Leave Planning/Balances

Good leave management software can generate leave cards through which employees can view their leaves – credited, taken, rejected, lapse, balances, etc. Managers usually have permission to view the leave cards of their subordinates so, that they’re appraised about the availability of their team members and can plan ahead accordingly. Also, through this solution, you can enable employees to view leave applications of their team members so that they can plan their leaves, allowing minimum disruption of work.

Leave Workflows

By employing a leave management software, the management of leave applications becomes like a walk in the park. Administration of leave applications encapsulates applying for leaves online, forwarding the application to the approver, intimating the approver, and the approver approving the leave and sending an alert to the employee. It also helps in linking the HR, employees and the manager through email where each entity receives a notification whenever an employee applies for leave.

Year-end Processing

This module found in various leave management software available in India consists of crunching numbers with respect to year-end accounting & adjustments related to encashment, carry-forward, etc.

Leave Management Software Features

Design and Management of Leave Policies

Top-notch leave management systems enable employers to design and manage leave policies. They can create rules and customise the policy with respect to accrual calculations, half-day leaves, clubbing of leaves, overutilization of leaves, short leaves, etc.

Balancing Leaves

Imagine you’re the company HR and a major holiday like Holi, Diwali or Christmas is coming up…and you’re getting leave requests from left, right, and centre! Heck, why imagine it? It happens every major holiday! With the assistance of a top-of-line leave management software, you can say goodbye to confusion. You can easily find records of past leave history of employees and balance them with their remaining leaves for the year easily. You’ll have access to all previous leave applications thereby, increasing transparency levels within the company. As an HR manager, you’ll be easily able to balance leaves taken by employees with the ones left in their leave bank.

Easy Access to FAQs about Company’s Leave Policies

It may seem trivial to you but having a set of FAQs that answers the oft-asked questions of employees like, Are Saturdays off? How many leaves can I take in a month? Does the company offer compensatory leaves? All these questions can easily be answered with FAQs without having to peruse the entire leave policy of the company. A good leave management system should ideally auto-generate these without you having to feed them in. This would eliminate the need to contact your HR or manager for clarity on leaves, as the information would already be displayed on every employee’s leave page. All an employee would have to do is click on the policy and voila! All of their questions will be answered. This helps save time and effort for both the employers and the employees!

Auto-Generate the List of Public and Company Holidays

Effective leave management software maintains a list of public and company holidays for easy access to employees. Herein, employers can save time by not having to send notifications to employees reminding them about the holiday. Usually, these holidays are fixed and occur every year, employees can generate/download a list having all the leaves incorporated in it. Firstly, it’ll save the effort of creating a new holiday list each year, as the employer can simply click and choose the leaves that must be implemented in his/her organisation.

Reduces Payroll Errors

Imagine having to manually keep tabs on leaves taken by employees and then subsequently calculate the amount due to them to run payroll. What if you had access to an auto-populated employee leave calendar that was integrated with your payroll management software? For one, it’ll make your life a hell of a lot simpler, as all calculations would take place automatically on the system. By having an online leave management system in place, you can ensure your data’s accuracy and iron out any errors that may result in the transfer of inaccurate salary or non-transfer of payroll. This will go a long way towards increasing the efficiency of your HR and reducing errors on the payroll.

Mobile Compatibility

The majority of online leave management systems in India offer a mobile version of their solution through which managers can apply, approve, reject or manage all leave-related tasks on their mobile phones. Whether it’s remote location-based attendance tracking, flexible working hours, claiming expenses, reimbursements, or leave applications – a mobile leave management software is nothing short of a boon.

Who Needs Leave Management Software?

Any kind of business establishment which has got employees on its payroll needs leave management software. Plain and simple, that’s the truth. Once an employee joins an organization, he is due to a certain stipulated number of leaves as per the company leave policy. To manage employee leaves, whether they’ve been approved or rejected, you need effective leave management software to keep on top of it. It doesn’t matter if you run a clothing store, fast-food outlet, a school, a hotel, or an MNC; you need a software solution to track the number of leaves availed by your workers. The basic purpose of any leave management software is the accurate tracking of leaves taken by employees and balancing them with their accrued leaves to process their payroll without committing any errors.

Importance of Leave Management Software

In today’s day and age, leave management software has become an integral part of all kinds of businesses. If you don’t want to face a scenario wherein you’ve been flooded with leave requests and are having a tough time coping, choose a system that helps you make sense of it all. You can plan to ensure work doesn’t suffer from employees taking vacations left, right, and center. The schedule leaves in such a manner that you’re not left shorthanded and can meet project deadlines on time.

Advantages of Leave Management System

Exact and accurate information

The foremost benefit of best leave management software is that it helps you readily access accurate information about employees’ leaves. Information such as the number of leaves taken by your workforce trends w.r.t. leaves, and leave balances at a moment’s notice. Rather than wasting your time with a tedious and long drawn-out process, you can gather all the requisite data through a single click and save yourself from filing through registers or gleaning Excel sheets. Also, when you have precise and correct information in your hands, generating payroll becomes a cool summer breeze.


Since all information is readily available to both employees and managers, employees cannot complain about the lack of transparency. With a top-notch leave management system, they can easily check their leave history and leave balance. Moreover, it makes approving or rejecting leaves a more transparent process.

Empowers Employees with Self-service

We hope you realize that this isn’t an ideal scenario when your employees must run hither to thither to check their leave balance or get their leaves approved. So why not give your employees a self-service portal where they can execute all these tasks management without missing a beat? An employee self-service portal would first eliminate the need of having to approach the manager or HR for getting leave requests approved. This performance task management software acts as a single point of access to all employee data, helping make leave management convenient for both, employees as well as managers.

Raises awareness about leave policy

If you’re employing leave management software, you can send notifications and reminders about certain aspects of the leave policy. Aspects such as the maximum / minimum number of leaves an employee is permitted to avail, holiday calendar management as per location, and the number of days required before applying for planned or long leave. Employees should be encouraged to refer to the leave policy before applying for vacation days.

Assures compliance to leave policy

Having to leave compliance management software ensures compliance with the company’s leave policy. So, favoritism cannot come into play while applying for or approving leaves.

Visibility of employee availability

So, you’ve got a hot project and the deadline is looming like a swinging axe atop your head, what are you going to do? Precisely nothing. If you’ve got leave management software up and running, you can easily find out the availability of team members. This is essential information when it comes to meeting project deadlines. With this module, you can analyze the leave trend data of employees. You can prepare a leave schedule that would help you in approving or rejecting a leave request during crucial project delivery times without wasting time.

Adherence to law

Every country has laws pertaining to labor and the number of leaves they’re eligible for. And it’s the responsibility of the employer to adhere to these laws and ensure their compliance. If the firm fails to fulfill these requirements, it may leave them vulnerable to prosecution. You can avoid falling into this tangle by implementing a top leave management software, which is compliant with the local city and state laws as well.


Author: Kalpana Arya

Leave Management Software

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(Showing 1 - 20 of 35 products)



By Keka

4.9 (6 reviews)

Starting Price


Inclusive of all taxes

KekaHR is developed for modern HR teams to help them scale different processes related to payroll, employee performance... Read More About Keka HRMS

Spine HRMS

By Spine Technologies

4.4 (45 reviews)

Price On Request

Spine HR software is a cloud-based HR solution that consolidates payroll, compliance, and human capital management for... Read More About Spine HRMS

PeoplesHR Turbo

By hSenid Business Solutions

4.9 (1 reviews)

Starting Price


Inclusive of all taxes

PeoplesHR Turbo is one of the most user friendly and cost-effective cloud-based HR & Payroll Software Solution that... Read More About PeoplesHR Turbo

Best Seller

Farsight HR

By Farsight Technologies

4.8 (10 reviews)

Starting Price


Inclusive of all taxes

Farsight software is HR management software that helps an organization with core HR processes like recruitment and onbo... Read More About Farsight HR

No, you don’t have to. You simply need a computer device whether it may be a tablet, mobile, laptop or a desktop with a good internet connectivity and you’re good to go.

If you are having trouble in employee attendance tracking, checking employee leave balances, the number of leaves accrued by workers, and so on, leave management software has the answer for you. Basically, it’ll make your life that bit easier. No more maintaining paper records/registers and leafing through the pages to check employee attendance/leaves for processing employee payroll.

On-premise is best suited for companies having their own IT team and dedicated infrastructure for IT applications. On the other hand, cloud leave management software is ideal for firms who do not have a dedicated IT resource team. So, you save bucks right there! Plus, on-premise leave management software requires considerable investment vis-à-vis license purchase, annual maintenance cost, etc. Cloud leave management software offers the freedom to pay on a monthly/yearly basis.

Annual maintenance fees is applicable only for on-premise software licences purchased by the company. If you’re paying subscription fees for cloud leave management software, you do not have to pay any annual subscription fees.


By Tamba Solutions

5.0 (2 reviews)

Price On Request

GoForHR is a comprehensive HR solution developed for small and medium sized businesses to manage and streamline all co... Read More About GoForHR

Webtel HR Pearls

By Webtel Electrosoft

4.8 (5 reviews)

Starting Price


Inclusive of all taxes

Webtel HR Pearls is an HR software for SMEs and start-ups to administer and streamline their payroll and other core HR... Read More About Webtel HR Pearls



By Greytip

4.8 (13 reviews)

Starting Price


Inclusive of all taxes

Stay 100% Statutory Compliant. Offers Employee Self Service (ESS) portal which helps employees to access their own info... Read More About greytHR

Employee Vibes

By EmployeeVibes

4.8 (10 reviews)

Starting Price


Inclusive of all taxes

EmployeeVibes is a web-based HR management solution helping organizations in digitizing their entire business processes... Read More About Employee Vibes


By SenSys

4.6 (3 reviews)

Price On Request

SENSYS HRMSThread is a human resource management solution designed for companies to monitor the work of their employee... Read More About SENSYS HRMThread

Zoho People

By Zoho by Target Integration

4.6 (3 reviews)

Starting Price


Inclusive of all taxes

Zoho People is a cloud-based HRM solution for small and medium businesses, helping them systemize their employee mana... Read More About Zoho People


Saral Paypack

By Relyon Softech

3.8 (4 reviews)

Starting Price


Inclusive of all taxes

Saral Paypack is a comprehensive payroll processing software, designed to meet salary, reimbursement, leave management,... Read More About Saral Paypack

Qandle HRMS

By Qandle

4.6 (6 reviews)

Starting Price


Inclusive of all taxes

Qandle is a configurable HRMS software, which can be easily customized based on a company’s individual programs, proc... Read More About Qandle HRMS


By PlanMyleave

Price On Request

Planmyleave is a leave management software for small, medium and large business enterprises. Using the software, employ... Read More About Planmyleave


By 3M Infosoft Pvt. Ltd.

Price On Request

eliteHRMS is a holistic HRMS that helps companies manage employees and their data in an effective and efficient manner... Read More About EliteHRMS


By Freshworks

4.8 (1 reviews)

Starting Price


Inclusive of all taxes

Freshteam is a cloud-based applicant tracking and HR management system deployed majorly for sourcing recruiters and scr... Read More About Freshteam

HET Web Payroll Software


Price On Request

HET Web based HRMS & Payroll Software is a complete Payroll Management Software designed to serve Startups, SMBs, SMEs a... Read More About HET Web Payroll Software


Deskera HRMS

By Deskera

5.0 (1 reviews)

Starting Price


Inclusive of all taxes

Deskera People is a cloud based HRMS software for better employee management. It helps automate processes for hiring, p... Read More About Deskera HRMS

Akrivia HCM

By Akrivia Automation

5.0 (1 reviews)

Price On Request

Akrivia HCM is a new age hire to retire platform built with a goal of creating an application with enterprise grade arch... Read More About Akrivia HCM



By Uneecops

4.6 (9 reviews)

Price On Request

HROne payroll software is one of the top HRMS software that helps with complete employee lifecycle management, simplifi... Read More About HROne HRMS


By sumHR Software Pvt. Ltd.

Starting Price


Inclusive of all taxes

sumHR software is a cloud-based human resource management software. The software enables startups and SMEs to streamlin... Read More About sumHR

Last Updated on : 05 Dec, 2022

What is Leave Management Software?

Leave management software is a system application which is designed to manage employee leaves and attendance, leave balance, hr leave policies and holiday calendar list. The modern leave attendance management system comes in the form of a web-based application which can run on any operating devices.

Leave Management Software Comparison

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Leave Management Software Price List In India

Leave Management Software Cost
Best Leave Management Software Price Ratings
Keka HRMS ₹8259 /Month 4.8
PeoplesHR Turbo ₹40 /Employee/Month 4.8
Farsight HR ₹2065 /Month 4.7
Webtel HR Pearls ₹7080 /Month 4.7
greytHR ₹1764 /Month 4.7
Employee Vibes ₹130 /User/Month 4.8
Zoho People ₹850 /Month 4.6
Qandle HRMS ₹2891 /Month 4.5
Freshteam ₹6135 /month 4.7
Deskera HRMS ₹8338 User/Year 5

Leave Management Software Reviews


lalit sanhal

review for Keka HRMS


"Considering the amount of software out there, the team at Techjockey is very well educated."

See All Keka HRMS Reviews


Ritu Chauhan

review for Spine HRMS


"Spine HR is a powerful tool that is also simple to use. Unlike any other HRMS software, it focuses on daily mundane processes rather than flashy graphs."

See All Spine HRMS Reviews



review for Farsight HR


"This system helps us to manage the applicants data at one placed. It is very easy to track the recruiters activities."

See All Farsight HR Reviews


Vinay Gopalakrishna

review for GoForHR


"I like the way that information is managed and can be brought up in a wink of an eye"

See All GoForHR Reviews


Pankaj Negi

review for Webtel HR Pearls


"I like that the Software is integrated with a fast Payroll Management System and reduce operational cost by streamlining payroll."

See All Webtel HR Pearls Reviews

FAQs About Leave Management Software

Yes, you can purchase modules as per your company requirements. If your primary need is to find out the number of leaves encashed by employees, choose leave reports module. Keep track of the approved/rejected leaves with the leave transaction module. Keep a tab on employee leaves/vacation days/sick leaves with the leave management/holiday calendar module. Basically, you can pick and choose which module you want and build from there or buy the full leave management software complete with all the bells and whistles!

Yes, you can. All you have to do is visit your Leave Summary page where you van view your leave requests. Simply, click on Cancel Leave and you’re in business! Voila!

Of course! Just visit the Leave page wherein you can view details of your leave requests. In some leave management software, the leaves are bifurcated as per LOP, Comp-Off, Annual Leave or Restricted Holiday. 

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