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22 Best Purchasing Software in 2021

What is purchase order management software?

Purchase order management software is ideal for handling operations related to procurement and spend analysis. The software helps in managing and executing purchase orders, handling the relationship with suppliers, contracts and agreements, budgeting and price negotiations.

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Zoho Books

Zoho Books

By Zoho by Target Integration

(4 reviews)

Starting Price

₹1,061/Month

Inclusive of all taxes

Zoho Books is an excellent GST accounting software for your office necessities. It helps supervise finances for small... Read More About Zoho Books
Account Payable GST Invoicing Project Accounting +20 More
Primaseller Inventory Software

Primaseller Inventory Software

By Primaseller

(3 reviews)

Starting Price

₹6,525

Inclusive of all taxes

Primaseller is a cloud-based software supporting inventory invoice software and order management across multiple channel... Read More About Primaseller Inventory Software
Purchase Orders Accounting Integration Order Management & Payment Integration +11 More
QuickBooks

QuickBooks

By Intuit

(10 reviews)

PRICE ON REQUEST

QuickBooks Accounting Software is one of the best accounting software for Indian businesses. It helps in the financial... Read More About QuickBooks
Complete Payroll Management Accounting reports Tax Management / GST +33 More
TYASuite Procurement to Pay Software

TYASuite Procurement to Pay Software

By TYASuite

(138 reviews)

Starting Price

₹1,475

Inclusive of all taxes

TYASuite Procurement to Pay Software is a complete Procurement Management Software designed to serve Startups, SMBs, SME... Read More About TYASuite Procurement to Pay Software
Access Control Add On Receipt Entry +10 More

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Sellbrite

Sellbrite

By Sellbrite

PRICE ON REQUEST

Sellbrite is a cloud-based inventory management tool for enterprises, which enables them to list their products on some... Read More About Sellbrite
List Products Bulk Listing Templates +7 More
Kissflow

Kissflow

By Kissflow

(4 reviews)

PRICE ON REQUEST

Kissflow is a business process management software that is specifically designed to manage the workflow of an organizat... Read More About Kissflow
Process Management Workflow Management Project Management +6 More
Xero Accounting Software

Xero Accounting Software

By Xero

PRICE ON REQUEST

Xero is an online accounting software platform suitable for all your small business needs. This platform helps users wo... Read More About Xero Accounting Software
Analytics & Reporting Billing & Invoicing Document Management +11 More
Pipefy

Pipefy

By Pipefy

(4 reviews)

Starting Price

₹743/month

Inclusive of all taxes

Pipefy is a cloud-based business process management solution platform that empowers managers to build and execute any ty... Read More About Pipefy
Process Automations Collaboration Integration +4 More

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Eyvo eProcurement Solutions

Eyvo eProcurement Solutions

By Eyvo

(2 reviews)

Starting Price

₹3,263

Inclusive of all taxes

Eyvo cloud procurement software is a procurement management software that provides you with complete mobile support so t... Read More About Eyvo eProcurement Solutions
Billing & Invoicing Analytics and Reporting Purchase Order Management +7 More
e-Procurement suite
e-Procurement suite is one of the best eprocurement software that includes Tender Management, e-Auction, Vendor Manageme... Read More About e-Procurement suite
Indent Management RFX Creation Bid Submission +4 More
Epicor ERP

Epicor ERP

By Epicor Software

PRICE ON REQUEST

Compete manufacturing erp software, thrive, and grow in a connected world. Epicor ERP helps manufacturers harness data a... Read More About Epicor ERP
Customer Relationship Management Planning & Scheduling Project Management +3 More
Netsuite

Netsuite

By NETSUITE

PRICE ON REQUEST

Netsuiteis a complete Order Management Software designed to serve Startups, SMBs, SMEs and Agencies. This Order Manageme... Read More About Netsuite
Tracking & Shipping Management Returns Management Real Time Reporting & Compliance +5 More

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Ecomdash

Ecomdash

By Ecomdash

PRICE ON REQUEST

Ecomdashis a complete Order Management Software designed to serve Startups, SMBs, SMEs and Agencies. This Order Manageme... Read More About Ecomdash
Order Management Dropshipping Management FBA Management +5 More
Orderhive

Orderhive

By Orderhive

PRICE ON REQUEST

Orderhiveis a complete Order Management Software designed to serve Startups, SMBs, SMEs and Agencies. This Order Managem... Read More About Orderhive
E-commerce Order Management Inventory Management +6 More
Procurify

Procurify

By PROCURIFY

PRICE ON REQUEST

Procurify provides a set of features for business users to increase productivity and perform core functions accurately.... Read More About Procurify
Customization Purchasing Budget +3 More
Stitch Labs

Stitch Labs

By Stitch

PRICE ON REQUEST

Stitch Labsis a complete Inventory Management Software designed to serve Startups, SMBs, SMEs and Agencies. This Invento... Read More About Stitch Labs

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Skubana

Skubana

By Skubana

PRICE ON REQUEST

Skubanais a complete ERP Software designed to serve Startups, SMBs, SMEs and Agencies. This ERP Software for has a simpl... Read More About Skubana
Deltek Costpoint

Deltek Costpoint

By DELTEK

PRICE ON REQUEST

Deltek Costpoint is a complete Purchasing Software designed to serve Startups, SMBs, SMEs and Agencies. This Purchasing... Read More About Deltek Costpoint
Kashflow

Kashflow

By Kashflow

PRICE ON REQUEST

Kashflowis a complete Purchasing Software designed to serve Startups, SMBs, SMEs and Agencies. This Purchasing Software... Read More About Kashflow
Precoro

Precoro

By Precoro

PRICE ON REQUEST

Precorois a complete Purchasing Software designed to serve Startups, SMBs, SMEs and Agencies. This Purchasing Software f... Read More About Precoro

Last Updated on : 17 Sep, 2021

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Buyer's Guide for Top Purchasing Software

Found our list of Purchasing Software helpful? We’re here to help you make the right choice and automate your business processes. Let’s discover some of the essential factors that you must consider to make a smarter decision!

What is Purchasing Software?

Purchasing software is an automated business solution, helping organizations with the procurement process. Purchase order software is critical for comparing and finalizing suppliers within your budget, comparing their products, and finally procuring goods and services.

Purchase order software provides many useful features to create digital purchase orders, manage invoices and acknowledgement receipts. Purchase order management software further helps with invoice reconciliation for suppliers, and contracts management.

Types of Purchasing Software

  • P2P Suites 

Procure to pay suites have been designed to look after a business' procurement activities and other activities like contract management, strategic sourcing, inventory, and supplier management. P2P suites often support cloud-based deployment.

  • ERP Suites

ERP suites comprise procurement modules along with the features for production planning and control. These tools aren't much user friendly as they have limited features and lack contextual dashboards.

  • Work-stream tools or stand-alone appa

This type of purchase requisition software can be deployed as dedicated purchase order apps for catering to a specific function like PO approvals or vendor management. Work-stream based purchasing system software depends on approval workflows and a dedicated app interface.

Steps to Buy the Right Purchase Order Software

Once your management has agreed to invest in PO software, your procurement team needs to follow these steps.

  • Step 1: Identify the need of purchase order management software
  • Step 2: Involve the teams which are likely to use purchase order software
  • Step 3: Set aside the budget for purchasing software
  • Step 4: Research about different PO software vendors
  • Step 5: Shortlist a few purchasing software vendor based on their offerings and support service
  • Step 6: Get purchase management system demo
  • Step 7: make the final selection and make the purchase.

Factors to Consider When Buying Purchasing Software

Integration with accounting software: Online purchase order systems must integrate with accounting solutions so that you can exercise better cost controls, save time, reduce error, and manage expenses. 

1. Flexibility: Purchasing software for small businesses and large enterprises should be flexible enough to handle the increasing number of purchase orders and multiple suppliers.

2. Logic-based computation engine: Check for a rule-based or logic-based computation engine in a PO software that helps with three-way matching and automating the payload routing process. This ensures that the right data is sent to the stakeholder.

3. Three-way matching: Purchase order management software with three-way matching capabilities is necessary. It helps improve the speed and efficiency of PO processing with conveniently matching a PO with receipts and goods.

4. Policy compliance: Best purchase order management systems make it easy for you to execute all PO functions in line with an organization's spending policies.

5. Purchasing requirements of your business: Most businesses need a purchasing software that supports functions related to purchase, supply and inventory management. Also, a PO software with features for spend management and budgeting will be useful.

Key Features of Purchasing Software

  • Invoice processing: Purchase management software helps with creating, executing and processing invoice receipts for suppliers.
  • Requisition management: Purchase requisition software makes it easy to manage, track and authorize purchase requests.
  • Purchase order management: PO management software is ideal for preparing purchase orders and sharing them with vendors.
  • Contract compliance: PO system software helps track the company's purchases to ensure that the suppliers' payments comply with the existing contract.
  • Sourcing management: Purchase to pay software makes it easy to choose the right vendor for sourcing products after negotiating the best deal.
  • Supplier management: A purchase order management system can be deployed for managing suppliers, maintaining conversation histories and tracking all purchases.
  • E-catalogues: Purchase order management software lets you to create and customize product catalogues and manage their pricing.
  • Data warehousing: Purchasing software aggregates all purchase-related data for spend analysis and reporting purposes.
  • Strategic sourcing: Purchasing system software helps with strategic sourcing based on cost analysis and vendor comparison and agreement.
  • ERP Integration: Most popular purchasing software can be integrated with ERP solutions to manage production planning along with procurement.
  • E-Invoicing: It helps create, store and share invoices in an electronic format to ensure faster payment with higher security.
  • Expense management: With rule-based approach, purchase order software ensures compliance with expense-related policies of your organization.  

Benefits of Purchasing Software

  • Efficient expenditure control: Purchase to pay software helps manage the spend on different goods purchased in adherence to compliance policies and budget.
  • Paperless processing: PO management software ensures that there is little to no dependency on paper for purchase order and invoices, thereby helping businesses save costs.
  • Integrated reporting for better visibility: Purchase order software offers a dashboard with comprehensive reporting features for spends and expenditure analysis.
  • Simplified purchasing workflows: Purchase to pay software is necessary to simplify the purchasing process with the help of a streamlined approval workflow.
  • Helps manage day-to-day transactions: You can have better visibility of your daily transactions along with purchase order generated, orders processed and payments made.
  • Automatically create recurring POs: Recurring purchase orders can be created automatically to fasten the purchase process.
  • Helps identify the best deal: You can track the purchase history for any product to identify the best deal. Accordingly, you can negotiate with the vendor.

Who Are The Potential Users of Purchase Order Software?

Those involved in direct or indirect procurement need a dedicated purchasing software for vendor management, inventory management, etc. For indirect procurement, businesses often need a PO software that supports diverse types of purchasing.

Departmental buyers can also use purchase order management software to procure their task-related tools. Also, those who are involved in specific job roles like creating price quotes and performing job costing can use procurement order management system.

Purchasing Software Trends to Consider

  • Business intelligence and machine learning algorithms: Purchase order management systems rely on business intelligence and machine learning algorithms for organizing all unstructured data related to suppliers, contracts, spends and costs. The software is also powered by chatbot technology for handling transactions and tracking payment against invoices.
  • Microservices architecture: Microservices architecture is helping businesses deploy the kind of microservice most suitable for their business instead of choosing all-purpose P2P suites. It also supports the integration with all major software solutions.
  • Adoption of RPA: RPA or robotic process automation is increasingly being adopted as it helps simplify various purchase to pay processes. It results in higher accuracy, cost savings and compliant purchase processes.
  • Advanced analytics: Many top PO software solutions come with inbuilt advanced analytic capabilities for turning data into actionable insights. This supports unified data across departments and streamlines the daily end to end purchase processes.

Purchasing Software Price List In India

Purchasing Software Cost
Best Purchasing Software Price Ratings
Zoho Books ₹1061 /Month 4.0
Primaseller Inventory Software ₹6525 4.8
TYASuite Procurement to Pay Software ₹1475 4.3
Pipefy ₹743 /month 4.3
Eyvo eProcurement Solutions ₹3263 4.2

FAQ iconPurchasing Software FAQs

Some of the best purchasing software for small businesses, which help in creating and managing PO are: 

  • Odoo Purchase 
  • PurchaseExpress 
  • Tradeshift Pay 
  • Emburse Certify Expense 
  • SAP Ariba 
  • Unleashed 
  • Finale Inventory  
  • Spendwise

Purchasing software helps with invoicing, contract reconciliation, expense management and vendor management. These can be integrated conveniently with the existing accounting and ERP solutions for budgeting, cost analysis, purchase order generation, invoice clearance and bank reconciliation.

In Gateway of Tally, go to Order Voucher Creation by clicking ctrl+F2, and then F4 in Inventory Vouchers. Select Yes for enabling Purchase Order Processing. Click ctrl+A to accept.

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